Email Features Overview
Voxvaani provides comprehensive email communication capabilities, including single email dispatch, bulk campaigns, and customizable HTML templates. All email delivery is handled through your SMTP server using Nodemailer under the hood, with balance deducted per send.
SMTP Configuration Required. Before sending any emails, you must configure valid SMTP server credentials in Settings . The only way to test your SMTP connection is to send a live email to yourself before launching campaigns.
Feature Index
| Feature | Description | Key Capabilities |
|---|---|---|
| Email Campaigns | Bulk email dispatch with scheduling, segmentation, and delivery tracking | Newsletters, promotional offers, transactional notifications, company announcements |
| Email Templates | Reusable HTML templates for consistent branding | Pre-built template library, plain HTML/rich text content, multi-campaign reuse |
Before You Start
Before creating your first email campaign, work through this checklist:
- Configure your SMTP server in Settings and send a test email to yourself to confirm credentials are valid.
- Verify your email balance in Wallet & Billing to ensure sufficient credit for your recipient count.
- Prepare your contact list in Contacts with valid email addresses — invalid addresses count as bounces and harm sender reputation.
- Build or select a template from the Email Templates library.
- Send a test email to yourself before launching to verify rendering and link functionality.
- Authenticate your sending domain with SPF, DKIM, and DMARC DNS records to improve deliverability.
Test Your SMTP First. Send a single test email from the dashboard or via the API before creating a campaign. A failed SMTP connection at send time will cause every email in your campaign to fail. Testing takes seconds and catches misconfigurations before they affect your deliverability.
How Email Works
Voxvaani sends emails via your configured SMTP server (powered by Nodemailer). Each email renders an HTML template with static content. The platform tracks delivery status, bounces, and engagement.
Prerequisites
| Requirement | Details |
|---|---|
| SMTP Server | Valid host, port, username, and password configured in Settings |
| Email Balance | Sufficient email balance in your plan to cover the number of recipients |
| Contact List | Recipients with valid email addresses in your Contacts database |
| Template | At least one Email Template to use in the campaign |
Email Deliverability Best Practices
| Practice | Impact | Effort Level |
|---|---|---|
| Authenticate your domain with SPF, DKIM, and DMARC DNS records | Prevents emails from being marked as spam; critical for inbox placement | Medium — requires DNS access and record creation |
| Warm up new sending domains gradually | Establishes positive sender reputation; improves long-term deliverability | Low — requires scheduling but minimal technical work |
| Monitor and action bounce rates | Protects sender reputation; prevents domain blacklisting | Low — periodic review of bounce reports |
| Include a visible unsubscribe link in every email | Required for compliance with anti-spam regulations (CAN-SPAM, GDPR) | Low — one-time template addition |
| Clean your contact list regularly | Reduces bounces and improves engagement metrics | Medium — ongoing maintenance |
| Avoid spam trigger words in subject lines and body | Prevents spam filter flagging; improves open rates | Low — conscious phrasing during composition |
| Maintain a balanced text-to-HTML ratio | Avoids spam filters that flag image-only emails | Low — include plain-text version alongside HTML |
| Send test emails before every campaign | Catches rendering issues, broken links, and variable errors before mass delivery | Low — a few seconds per campaign |